For years, your aerospace company has been a leader in the development of sophisticated avionic hardware systems around the world. The executives want to continue with this well- recognized product line, but also they decided it is time to move into state-of-the art software to complement the hardware products. You have been asked to assess whether there are skill set limitations in the company to assess resource capacity internally. To do so, you decide to:
A. Focus on needed competencies and develop competency profiles for the internal staff
B. Interview staff members based on performance evaluations to determine their interest in the new product line
C. Work with Human Resources and review the education backgrounds of internal staff and see if people have taken recent training
D. Set up a contingency plan by asking the Procurement Department to issue a Request for Information to external consulting firms
Some of your Stakeholders reported to you that they are not receiving status reports and other regular information on the Portfolio progress. This has caused a big issue with the governance board and they requested an immediate resolution. You have already analyzed the stakeholders and prepared the communication matrix; what is your best course of action in this case?
A. Correctly configure the PMIS
B. Meet individually with each stakeholder and re-analyze their needs and expectations
C. Update the Communication Management Plan
D. Update the communication matrix
You are managing a highly technical portfolio and are already mid-way through the implementation. You know that the communication is key to success as all the involved parties and stakeholders have a high technical exposure and you should maintain their buy-in along the lifecycle. Part of your activities is to collaborate with stakeholders to reach a common ground and to resolve conflicts. Which of the following is considered a collaboration technique?
A. Interview and observation survey techniques
B. All of the options
C. Focus groups and brainstorming activities
D. Polling input from a team as a consensus or majority vote
You have scored the portfolio components and are analyzing the data in order to prioritize the components. Using the following scoring table, which of the options represents the correct Components Priority?
A. D, B, C, E, A
B. A, C, E, B, D
C. D, B, E, C, A
D. D, B, E, A, C
As a portfolio manager, you know that optimizing a portfolio has the focus of maintaining a balanced portfolio. When optimizing a portfolio, what is the state of the portfolio components that will be balanced?
A. Selected
B. Identified
C. Scored And Ranked
D. Prioritized
Moving from project management to program management and now being appointed as the first portfolio manager in your cyber warfare company, you know you always wondered what happened to the various reports you had to prepare, and the metrics you had to collect. You are working now to determine critical metrics for portfolio management and decided to involve as many people as possible through questionnaires and surveys. You also held some focus groups. The purpose is to:
A. Ensure the metrics that are collected support the SMART principle
B. Maximize portfolio value
C. Represent the vital few rather than the trivial many
D. Can be gathered with minimal disruption
You are the portfolio manager for a large county that comprises much of a major city in your country. The city also has a portfolio manager, and often you meet to discuss proposed initiatives to see if there are any dependencies. In your county, you established an approach to evaluate portfolio components to make judgments regarding their alignment and priority. In doing so, which of the following was especially helpful:
A. Portfolio strategic plan
B. Portfolio management plan
C. Portfolio roadmap
D. Portfolio charter
Working to best optimize resource supply and demand in your telecom company, authorized components are prioritized to help in resource allocation. This means as you work to do so, you need to review the portfolio because:
A. It provides guidance in terms of recommendations if there are changes in strategy and resource availability
B. Resource requirements are balanced according to the resource pool
C. Components are not authorized unless resources are available to support them
D. Sponsors assess resource requirements and their availability before proposing a component to be in the portfolio
As the portfolio manager you have worked to consider the complexities involved of the interdependencies in your programs, projects, and ongoing work. As your portfolio process has been implemented for three years, a key challenge is that senior executives tend to change priorities often even though programs and projects are being implemented. Often these programs and projects are cross-functional, and the result is your process is not coordinated. You recognize there is a need to change, and you met with the Chair of the Portfolio Review Board and have her support for a transparent approach for portfolio standards and prioritization. You should:
A. Revise the balancing process
B. Revise the portfolio management plan
C. Revise the scoring model
D. Set up a standard method to communicate change
As a portfolio manager, you realize the importance of communication for the success of a portfolio. You are now developing the portfolio management plan and are looking for the portfolio current risks status including high risks. Which of the following contains what you are looking for?
A. Portfolio Management Plan
B. Portfolio Reports
C. Portfolio Charter
D. Portfolio Process Assets
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