The Health and Safety Training Project is a critical project within a programme. Due to resource constraints within the programme, the programme manager has been appointed as both executive and project manager of the Health and Safety Training Project.
Is this an appropriate action, and why?
A. Yes, because the programme manager can ensure that the project is aligned to the programme outcomes
B. Yes, because the programme manager can be appointed as executive of the programme's projects
C. No, because the programme manager's role should remain separate from that of the project's executive
D. No, because the role of executive and project manager should remain separate for governance reasons
During the 'initiating a project' process the Training Delivery Manager identified that there would be additional work in auditing the delivery of the classroom-based health and safety training course. This work will have to be carried out by existing staff members. The project manager recorded this information as a dis-benefit in the benefits management approach and asked the Training Delivery Manager to capture the team's current workload.
Is this an appropriate action for the prepare the 'benefits management approach' activity, and why?
A. Yes, because the baseline for the current workload needs to be captured in order to measure the dis-benefit
B. Yes, because the Training Delivery Manager perceives the additional workload as a negative outcome
C. No, because the additional workload is an additional cost that should be included in the business case
D. No, because the additional workload is an issue that should be recorded in the issue register for resolution
During the 'update the project plan' activity at the end of stage 3, the project manager identified that any delay in completing the 'delivered pilot courses' could lead to a delay in the 'finalized materials'. The project manager noted this information in the daily log immediately, with a note to transfer it to the appropriate record when it was accessible.
Which theme is being applied?
A. Plans
B. Risk
C. Change
D. Progress
Following discussions with the senior user, benefits tolerance in the business case has been set for the first year, with a minimum benefits tolerance specified. The project manager is authorizing the work package for the 'marketed courses' which will need to generate sales, and has set this benefits tolerance within the work package.
Is this an appropriate action, and why?
A. Yes, because the 'marketed courses' need to generate the sales to achieve the business case
B. Yes, because it is the senior user that is accountable for specifying the benefits to be realized
C. No, because benefits tolerance should only be set at the project-level within the business case
D. No, because it is the senior user that should ensure that the expected benefits are realized
During stage 3 the project manager authorizes the work package for the 'marketed courses'. The project manager and internal marketing team manager agreed that the course should be marketed in a minimum of three trade magazines, and a maximum of five, by the end of stage 3.
Which principle is being applied, and why?
A. 'Manage by exception', because the project manager should set tolerances for the scope of the products to be delivered
B. 'Manage by exception', because the project manager should set tolerances for the quality of the products to be delivered
C. 'Defined roles and responsibilities', because the internal marketing team need to understand what they need to deliver and when
D. 'Defined roles and responsibilities', because suppliers can be either internal or external to ABC Company
PRINCIPLES
The Health and Safety Training project is following ABC Company's standard course development model. The executive wants start the project as quickly as possible to exploit the market opportunities offered by the new legislation.
Therefore, the executive has advised the project manager that a project brief is not required, and that the project can proceed to the initiation stage.
Is this an appropriate action for the 'continued business justification' principle, and why?
A. Yes, because the project is following the company's standard course development model
B. Yes, because the recent government legislation means there is a market opportunity to exploit
C. No, because every project needs some form of documented and approved business justification
D. No, because compulsory projects that are driven by legislation must show that the chosen option is value for money
The e-learning course is being delivered by an external consultancy. The consultancy wants to grow its e-learning business and use this project as an opportunity to demonstrate its skills in this area. They have asked ABC Company if they can publish a testimonial from ABC Company on their website following successful completion of the Health and Safety Training Project. A representative from the external consultancy has been invited to act as senior supplier on the Health and Safety Training project board.
Is this an appropriate action for the 'defined roles and responsibilities' principle, and why?
A. Yes, because the supplier interest needs to be represented on the Health and Safety Training project board
B. Yes, because the supplier needs to demonstrate its skills in e-learning to grow its business
C. No, because the supplier needs to demonstrate its skills in e-learning to grow its business
D. No. because the supplier needs to publicize the success of the project on their website
During the 'accept a work package' activity, the team manager for the marketed courses' asked project assurance for advice on reviewers. The team manager was unsure who from the sales team should be involved in reviewing the advertisements to ensure that they will deliver the required sales. The team manager then added the new reviewers and their responsibilities to the team plan.
Which theme is being applied by consulting project assurance?
A. Business case
B. Organization
C. Quality
D. Plans
The 'e-learning course' is being delivered by an external consultancy. The consultancy completed work on the 'accredited e-learning course' during stage 3. However, the 'delivered pilot courses' includes piloting of the e-learning course. As a result, the external consultancy is required to do further work as part of the 'finalized materials'.
When should the external consultancy close their project, and why?
A. When ABC Company closes the Health and Safety Training Project, because ABC Company's project manager should recommend project closure
B. When ABC Company closes the Health and Safety Training Project, because project closure should be planned by ABC Company's project manager
C. When the 'finalized materials' have been approved, because the external consultancy's business case is separate from ABC Company's business case
D. When the 'finalized materials' have been approved, because the external consultancy should complete its contractual activities before closing
The 'e-learning course' is being delivered by an external consultancy. The team manager has advised the project manager that their plan is confidential and will be displayed on their team board as a list of requirements. The project manager has requested that the team manager share a milestone plan with the project management team instead for them to view.
Is this an appropriate action, and why?
A. Yes, because the project manager needs enough information to be able to monitor the plan
B. Yes, because the contract should specify rights of inspection on the e-learning course being delivered
C. No, because the supplier's plans are typically confidential as they include details of other clients' projects
D. No, because team plans can be in any format to meet the team's needs, including being presented as a list on team boards
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