As a portfolio manager and as part of your governance role, you use multiple tools and techniques to monitor and control the portfolio and maintain oversight. Which of the following can be used as tools and techniques in your role in oversight?
A. Review meetings, Elicitation techniques, Integration Management
B. Review meetings, Elicitation techniques
C. Review meetings, Elicitation techniques, Scenario Analysis
D. Review meetings, Elicitation techniques, PMIS
Working as a portfolio manager in the Water Resources Department of the U.S. Geological Survey, you are following a scorecard approach to report progress to your executives on the components in your portfolio. You submit the scorecards monthly, and based on their results, your executives decide if a Portfolio Review Board meeting should be held. Your emphasis in these reports is to:
A. Chart progress toward strategic goals and objectives
B. Measure performance against targets and thresholds
C. Display raw data in a visual graph
D. Display data using a traffic light approach
As you focus on managing the value pf the portfolio, you find that portfolio variance/alert reports are helpful. Assume you have been using a 'traffic light' format as it is easy to prepare, but an objective is to:
A. Add in blue to show completed components
B. Show dependencies between components with a different color
C. Set it up to show the organizational value areas in the company
D. Use a standardized format across components
Portfolios include a lot of work and as a portfolio manager you need to keep an eye on the value realization while maintaining the strategic alignment. You are currently aggregating value delivered by the portfolio components. What outputs do you expect to get out of this?
A. Roadmap updates, Portfolio Management Plan updates, Portfolio Reports, Portfolio Process Assets updates, Portfolio Component Reports updates
B. Roadmap updates, Portfolio Management Plan updates, Portfolio Reports, Portfolio Process Assets updates
C. Roadmap updates, Portfolio Management Plan updates, Portfolio Reports, Portfolio Process Assets updates, Portfolio Strategic Plan updates
D. Portfolio Reports, Portfolio Management Plan updates, Portfolio Process Assets updates
As you are the portfolio manager for your state government agency, which is undergoing a series of budget cuts, you are focusing attention on managing risks to the portfolio as the budget is reduced. You realize in this process the time and budget for risk management also will be reduced; these data are in the:
A. Portfolio performance plan
B. Portfolio strategic plan
C. Portfolio management plan
D. Portfolio financial plan
The Portfolio Performance Management Plan is an important document that is referenced throughout the portfolio life cycle. Which of the following is correct regarding the Portfolio Performance Management Plan purpose and focus?
A. Identifies recipients for information associated with the portfolio management process
B. Shows how and when the portfolio resources will be planned, balanced, and allocated to the portfolio components
C. Describes the approach and intent of management in identifying, approving, procuring, prioritizing, balancing, managing, and reporting a portfolio
D. Articulates the options, preferences, and factors that will be considered in a specific portfolio
The governance role in oversight is abundant during planning in order to agree on multiple roles and responsibilities including those of a portfolio manager. The agreements are recorded in the meeting minutes and included as updates to
A. Portfolio
B. Portfolio Management Plan
C. Portfolio Reports
D. Portfolio Process Assets
You are managing a portfolio in a functional organization and resources are shared between operations and projects. You are continuously performing capability and capacity analysis in order to optimize the portfolio. Which of the following capability and capacity analysis is used to limit the number AND size of components the organization can execute?
A. Financial
B. Human Resources
C. Knowledge Basis
D. Assets
Multiple communication methods are used by the portfolio manager in order to proactively convey messages and engage the stakeholders at the right time and in the right manner. Which tool is used to visually convey multiple messages at the same time?
A. Efficient Frontiers
B. Dashboards
C. Communication Calendar
D. Resource sheets
When it comes to change, one of your junior portfolio managers came to you requesting your help to deal with the overwhelming strategic changes. He wants your assistance in solving the issue of continuous changes in the organization's objectives. What should be your advice to him?
A. Change is a normal thing when it comes to portfolios, and he should act upon each strategic change in a quick manner in order to re-align his portfolio
B. Not all strategic changes impacting his portfolio need to be taken care of; he should prioritize the change and only accept the ones with high priorities
C. Help him to align his portfolio and manage it correctly in order to decrease the number and scale of changes
D. Inform him that this is abnormal and that he should re-do the planning for his portfolio; even if it takes time and resources, but it will help him a lot for the rest of the portfolio life cycle
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