You have been assigned as the manager for a major transformation portfolio in your company. You have a new direction in sight and you need to work with the team to attain the end goal and achieve the expected strategy. You are currently in the middle of developing the strategic plan and require the following inputs
A. Organizational Strategy and Objectives, Enterprise Environmental Factors, Roadmap
B. Organizational Strategy and Objectives, Enterprise Environmental Factors, Organizational Process Assets, Portfolio Process Assets, Inventory Of Work
C. Organizational Strategy and Objectives, Enterprise Environmental Factors, Roadmap, Portfolio Management Plan
D. Organizational Strategy and Objectives, Enterprise Environmental Factors, Portfolio, Portfolio Management Plan
In order to guide the work and correctly manage the portfolio, one of the major documents to be prepared is the Portfolio Management Plan acting as guideline for portfolio management. What are the tools and techniques you could use while developing this plan?
A. Integration of Subsidiary Plans, Organizational Structure Analysis, Elicitation techniques
B. Capability and Capacity Analysis, Weighted Ranking and scoring techniques, Graphical Analytical Methods, Quantitative and Qualitative Analysis, PMIS
C. Capability and Capacity Analysis, Weighted Ranking and scoring techniques, Graphical Analytical Methods, Quantitative and Qualitative Analysis
D. Weighted Ranking and scoring techniques, Portfolio Component inventory, Categorization
As part of the strategic alignment, you Evaluate organizational strategic goals and objectives using document reviews, interviewing, and other information gathering techniques in order to
A. Understand the strategic priorities
B. Create a basis for decision making
C. Provide a guiding framework to operationalize the organizational strategic goals and objectives
D. Create portfolio scenarios
Assume your automotive company is new to formal portfolio management. It has had for years a strategic plan and tries to be first to market for new and improved features on its vehicles each model year. You were hired as the portfolio manager to provide a more disciplined approach for determining new products to pursue as well as existing ones that should be terminated. So far, you have set up an approach, established categories for the various components, and determined a method to rank and score new proposals for consideration. Now you are working to set up practices to follow to optimize the portfolio. In doing so, it is important to note that:
A. The criteria to optimize the portfolio may be the same as that used in the scoring model
B. A portfolio management information system should be set up
C. Future investment requirements are a key criterion to consider
D. Compliance with organizational standards cannot be overlooked
As vision is the desired end state, it requires specific strategies to attain it. These strategies are best achieved by establishing:
A. Outcomes
B. Key performance indicators
C. Critical success factors
D. Goals
An urgent review meeting was set due to the discovery of multiple risks which can have drastic effects on the portfolio. As a result of the meeting, it was agreed to increase the portfolio budget and add more resources in order to manage the new risks. Which of the following documents needs to be updated as a result of this decision?
A. Portfolio Management Plan updates
B. Portfolio Reports
C. Portfolio updates
D. Portfolio Process Assets updates
Assume you work in a weak matrix structure in your pharmaceutical company in which most of the program and project managers are coordinators, and most of the staff that supports them are in functional organizations. On some high priority programs, staff may be dedicated to the program full time for a short time period; however, operational work often takes precedence especially in manufacturing. The demand for some of the pharmaceutical products often outpaces the available supply, and shelf life is short. These fluctuations of resources then:
A. Require use of resource smoothing
B. Led to the development of resource heuristics as to how best to manage the portfolio
C. Require sign-offs from functional managers on the portfolio charter concerning resource availability
D. Impact the availability of the work managed within the portfolio
In a portfolio, data is an abundant asset, and managing the information aiming for a better decision making is critical. Which of the following are considered outputs to the Manage Portfolio Information process?
A. Portfolio Process Assets updates, Portfolio Roadmap updates, Portfolio updates, Portfolio Management Plan updates, Enterprise Environmental Factors updates
B. Portfolio Process Assets updates, Portfolio Management Plan updates, Portfolio Reports
C. Portfolio Process Assets updates, Portfolio Charter updates, Portfolio updates, Portfolio Management Plan updates, Enterprise Environmental Factors updates
D. Portfolio Process Assets updates, Portfolio Charter updates, Portfolio Reports updates, Portfolio Management Plan updates, Portfolio Component Reports updates
Due to market technological changes, your company got impacted and was urged to revise its portfolios. You are currently revising your portfolio to determine the required changes in the component mix. Which of the following options helps in comparing the current portfolio mix to the new strategic direction in order to determine the needed changes?
A. Interdependency Analysis
B. Prioritization Analysis
C. Portfolio Component Inventory
D. Gap Analysis
Assume you are the portfolio manager for the Federal Railroad Administration. Funding is provided annually according to the Government's budget process. Any monies that are not spent at the end of a fiscal year are lost, and there are some restrictions in place concerning whether funds can be transferred to different programs, projects, or operations work in the agency. Therefore, to maximize the use of funding you require:
A. Regular reports on funds for authorized components
B. Projections on a quarterly basis as to the funds components require
C. Mechanisms for internal audits to ensure funds are allocated effectively
D. Accurate estimates of the funds needed when the component is proposed for consideration
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