You have been assigned as the manager for a major transformation portfolio in your company. You are
acquiring the position due to the failure of the previous manager and the strategic importance of the
portfolio. You start by consulting the portfolio strategic plan.
What do you expect finding in that plan?
A. Allocation of funds and resources for different types of initiatives and how these contribute to the organization's objectives
B. Governance model
C. Managing strategic changes
D. Scope of the portfolio and the initial list of primary internal and external portfolio stakeholders
A major strategic change has occurred and you are managing the change at portfolio level. You are currently performing gap analysis and you receive information on a stakeholder that is extremely unhappy with how the change will be handled in your portfolio. What should be your best course of action?
A. Perform prioritization analysis in order to position the change with relations to other changes
B. Check the Communication Strategy matrix and ignore the stakeholder if he lies in the lower quadrants
C. Escalate the issue to steering committee before any further damage happens
D. Perform Stakeholder Analysis
You have been receiving complaints from Key Stakeholders about multiple projects not being initiated, also they have great strategic alignment. What should have been done to avoid this?
A. Updated the prioritization criteria
B. Communicated the Prioritization Model
C. Including those Key Stakeholders in the steering committee
D. Developed a Communication Management Plan
As you grow older, you gain more experience and things that once seemed hard to assimilate, can become very easy. One junior member of your portfolio management team is confused on the relationship between the Optimize, Authorize and Provide Oversight processes. What could your advice to him be?
A. The provide portfolio oversight process may trigger the other two processes as part of the review meetings
B. The three processes are not related and are in different focus areas
C. The Optimize portfolio comes first, then authorize portfolio and finally Provide Portfolio oversight
D. The Optimize portfolio process is used to balance the portfolio so that the authorize portfolio and Provide Portfolio Oversight processes can start
You have just recommended the Portfolio Strategic Plan and Portfolio to the governance board for approval. The portfolio board members informed you that they did not find what they were looking for in the strategic plan and that it needs to be reworked. What should have been part of your Strategic Plan?
A. Allocation of funds for different types of initiatives
B. List of components with their detailed information
C. Timelines and Schedules
D. Governance Model
As a portfolio manager you try to use all the information available to you in order to get the best out of the existing information and to better plan and manage the portfolio. The Enterprise Environmental Factors are important and referenced throughout the portfolio life cycle. Which of the following is correct regarding their purpose and focus?
A. Forecasts how and when the portfolio will deliver value to the organization
B. High-level prioritization mapping of the portfolio
C. Organization's overall governance processes
D. Establish communication requirements
Your sponsor has urged you to analyze Portfolio Risk before the end-of-week governance board meeting as the CEO will be present and is interested in Portfolio risk data in particular. Currently, you do not have adequate risk information in order to analyze data and give recommendations. Which tool is the most suitable for you to use in this case?
A. Cumulative distribution
B. Weighted Ranking and Scoring Techniques
C. Delphi
D. Graphical Analytical methods
Performance reporting is important in a program and usually, the portfolio manager aggregates performance information from the portfolio components in order to present the related reports. Which of the following measures can be used in performance reporting?
A. Earned Value
B. Cost Sunk
C. All the options
D. CPI and SPI
Recognizing that different components can have different types of risks, you decide to see how each risk affects the components. For example, assume you have identified a structural risk as overly ambitious plans and determine this risk affects three of the top five risks in your portfolio. You also have identified an environmental risk, in terms of whether the component will promote the organization's vision, which affects two components. Each component then has some other types of risks that affect it. From such an analysis you can see:
A. Gaps in the portfolio
B. Common causes
C. Overall portfolio risk impact
D. Rebalancing needs
You are managing a portfolio linked to multiple business units and you set clear roles and responsibilities from the beginning to avoid delays and to enhance the decision making process. An unanticipated issue occurred last week, which relates to one of your team members missing to check the market fluctuating currency. In which of the following documents should you look to know which member was responsible of this?
A. Strategic Plan
B. Governance Model
C. Risk Register
D. Risk Roles and Responsibilities
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