During the initiation stage, the executive decided to appoint a change authority because a large number of small changes were expected. The executive wanted to restrict the cost of any single change that the change authority will be allowed to authorize. As a result, the change authority will only be allowed to authorize requests for change that require no more than 2 days of effort with the associated cost.
Is this an appropriate action, and why?
A. Yes, because there are typically limits for any single change applied within the change budget
B. Yes, because the change budget should be agreed when setting up the project controls
C. No, because it is the project board that is responsible for approving requests for change
D. No, because cost tolerance should be used to fund work that costs a small amount more than expected
Which of the following statements describes an outcome?
A. Any of the projects specialist products
B. A result of the change derived from using the project's products
C. A measurable improvement resulting from a change
D. Something perceived as advantages by a stakeholder
During stage 3 the 'amended course booking procedures' are being delivered using an agile delivery approach. The work package has a fixed time and cost. There are three sprints during the stage and the prioritized products will be handed over in a phased manner throughout the stage. As part of the 'report management stage end' activity, the project manager identified some follow-on action recommendations relating to the maintenance of the booking procedures that had been handed over.
Is this an appropriate action, why?
A. Yes, because time and cost are fixed therefore scope should be prioritized and flexed
B. Yes, because the users have taken on ongoing ownership of the products handed over
C. No, because the project manager should ensure that all planned products have been created
D. No, because the user acceptance should have been obtained at the end of each of the sprints
The Health and Safety Training Project is part of a programme within ABC Company to move into legislative training courses. The programme has specified that it wants members of the programme office to participate in the pilot of the health and safety training course in the capacity of project assurance. The executive of the Health and Safety Training Project has rejected the request for the programme office to be involved in the pilot as they have appointed their own project assurance to provide advice. This has been documented in the quality management approach.
Is this an appropriate action by the executive, and why?
A. Yes, because the executive's project assurance should advise how to implement the quality management approach
B. Yes, because it is the executive's responsibility to approve the quality management approach
C. No, because the quality management approach should be tailored to suit each project's environment
D. No, because the quality management approach should be influenced by the programme's approach and needs
ABC Company has set an overall budget for the Health and Safety Training Project. During stage 3, there was a delay in delivering the 'e-learning course' by the external consultancy and the cost and time tolerance for the work package was exceeded. This led to additional costs in running the 'planned pilot courses'. Therefore, the project cost will exceed the agreed overall project budget, so the project board requested additional funding from ABC Company's board of directors.
Is this an appropriate action, and why?
A. Yes, because project cost tolerances are forecast to exceed the limits set out by corporate management
B. Yes, because the delay to the 'e-learning course' has caused the work package time tolerances to be exceeded
C. No, because the external supplier should fund the overspend on the 'planned pilot courses' work package
D. No, because the project board should request an exception plan and reset the tolerances for the remainder of the project
The 'training venue specifications' work package is now complete. All products have been approved by the Training Delivery Manager, as specified. The work package noted that the Training Delivery Manager should be sent the completed products. Therefore, the team manager sent the products to the Training Delivery Manager without notifying the project manager, and updated the team plan to reflect that the work package has been delivered and no further work is required.
Has the team manager completed the required actions for the 'deliver a work package' activity, and why?
A. Yes, because the team manager followed the procedure for completed products defined in the work package
B. Yes, because the Training Delivery Manager was the named approver in the product descriptions
C. No, because the team manager should update the configuration item records before the work package is complete
D. No, because the project manager should be notified in order to update the configuration item records
CLOSING A PROJECT
The project is in the 'closing a project' process and the pilot courses have been delivered. The project manager has updated the sales forecast for the health and safety training course based on the results from the 'delivered pilot courses'.
Who should approve the revised sales forecast?
A. The executive
B. The senior user
C. The senior supplier
D. ABC Company's board of directors including the Chief Executive Officer (CEO)
The following risk has been recorded in the risk register:
"Because the 'e-learning course' is based on the 'classroom-based training materials', there is a risk that the materials may not be suitable for an e-learning environment, which could lead to a significant rewrite of the materials, increasing cost
and time."
The risk has a high probability and impact. An appropriate 'reduce' response has been approved that aims to develop the 'classroom-based training materials' so that they are more likely to be suitable for e-learning.
What is the NEXT step to ensure effective management of the risk, and why?
A. Appoint a risk actionee on the team plan, because the risk response needs to be implemented when delivering the work package
B. Appoint a risk actionee on the team plan, because risk responses should balance the cost of the response against the impact of the risk occurring
C. Monitor the risk on the risk register, because the risk owner should be responsible for monitoring and controlling the risk
D. Monitor the risk on the risk register, because the team manager should report on risks via checkpoint reports
The 'e-learning course' is being delivered by an external consultancy. The testing of the e-learning has been completed by ABC Company's testers and some faults have been found that still need to be fixed. The team manager for the 'e-learning course' work package believes the faults can be fixed within existing work package tolerances and has raised a request for change with the project manager.
Is this an appropriate action, and why?
A. Yes, because the testers have authority to request changes to the way the e-learning works
B. Yes, because team managers should raise issues to the project manager for capture and analyse
C. No, because the team manager should raise an off-specification for the faults, rather than a request for change
D. No, because the faults can be fixed within existing work package tolerances and do not need to be recorded
As part of the 'authorize a work package' activity, the project manager is preparing the work package for the marketing materials. The project manager has asked the team manager for this work package to draft some specialist sections of the work package. The project manager and project assurance will review these sections before the work package is authorized.
Is this an appropriate action, and why?
A. Yes, because project assurance is responsible for the work package being correctly authorized
B. Yes, because the project manager is responsible for authorizing the work package even if its preparation is delegated
C. No, because the project manager should produce the work package as part of the 'authorize a work package' activity
D. No, because the team manager should approve the work package once authorized by the project manager
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