The project board has asked user and supplier assurance to review all product descriptions relating to the 'updated corporate quality procedures', prior to authorizing the stage plan for stage 3. Is this appropriate as part of the 'directing a project' process, and why?
A. Yes, because project assurance should assess whether all stakeholders have been identified, if requested by the project board.
B. Yes, because project assurance should review the stage 3 plan for viability, if requested by the project board.
C. No, because the project manager is responsible for writing product descriptions when creating the stage 3 plan.
D. No, because the project board should review new product descriptions before they authorize the stage 3 plan.
The senior user is concerned that the trainers' limited availability could delay their accreditation. This was discussed during the 'starting up a project' process, but during the 'initiating a project' process the project manager notices that it has not been recorded.
Which action should the project manager take FIRST?
A. Add appropriate activities to the project plan to manage the concern and avoid any adverse impact.
B. Raise an exception report to manage the impact that any such delay would have on the project plan.
C. Raise an issue report so that the trainers' time can be allocated to the accreditation activities.
D. Add the information to the risk register so that it can be evaluated and an action decided.
During stage 3, the team manager reports that the work to update the 'corporate quality procedures' has been completed and the product is ready to be delivered. What should project assurance do next?
A. Update the team plan to show that the work package is complete.
B. Check the work package and follow the procedure to deliver completed products.
C. Verify that all the products to be delivered by the work package are approved.
D. Update the stage plan to show the work package as completed.
The project is part of a program to increase the number of ABC courses that respond to legislation. The program manager has instructed the project manager to deliver the 'e-learning course' incrementally. The project manager has asked the program manager how often the highlight reports are required, and what format the reports should be presented in.
Is this an appropriate approach to controlling progress, and why?
A. Yes, because the approach should support the delivery approach selected by the program.
B. Yes, because the project event-driven controls need to align to program controls.
C. No, because the program team should review project progress using peer reviews.
D. No, because the progress controls should be documented in the project initiation documentation.
During the 'starting up a project' process, the project manager discusses the standard model for course development with the executive. The project manager then assesses how the Health and Safety Training Project will be delivered, including what products should be delivered in each stage.
Is this an appropriate way to carry out the `plan the initiation stage' activity, and why?
A. Yes, because the work of the initiation stage needs to be planned and approved, in the same way as other project work.
B. Yes, because the management controls for the initiation stage need to be defined and approved by the project board.
C. No, because subsequent stages are planned in the initiation stage as part of creating the project plan.
D. No, because the senior supplier is responsible for assessing the viability of the project approach.
The project is now in stage 2. The 'training venue specifications' will not be delivered to schedule and the stage is forecast to exceed its time tolerance. As a result, the project manager has agreed with the team manager that the 'training venue specifications' will be delivered in stage 3 instead of stage 2.
Is this an appropriate action, and why?
A. Yes, because the project manager should recommend corrective actions required.
B. Yes, because moving the work enables stage 2 to be delivered within tolerance.
C. No, because the team manager should inform the project manager by raising an issue.
D. No, because the stage deviation should be referred to the project board for a decision.
The project is using PRINCE2's recommended risk management procedure. In the 'identify' step, a risk was recorded in the risk register: ''If the 'accredited classroom-based course' is delayed, there is a threat that work on the 'e-learning
course' will be delayed, resulting in the 'accredited e-learning course' not being ready for the 'pilot courses'.''
In the 'implement' step, a risk response was decided: ''Work will start incrementally on the 'e-learning course' whenever a part of the 'classroom-based training materials' gains accreditation''.
Is this appropriate, and why?
A. Yes, because delivering incrementally will reduce the impact of the threat.
B. Yes, because a risk response needs to be implemented for this major threat.
C. No, because risks responses should be identified as part of the 'plan' step.
D. No, because a risk action should be allocated to implement a response.
The Sales Director would like to add a new company logo to the 'marketing material'. The change to the project scope has been approved by the project board. It is expected to delay product and stage completion date by 3 days and cost ?00. The stage 2 cost tolerance of +?,000 has not been used. The change budget of ?00 has not been used.
Which option describes how this change should be funded?
A. ?00 of the stage 2 cost tolerance and the ?00 change budget should be used.
B. ?00 needed for the change should be taken from the stage 2 cost tolerance.
C. ?00 of additional funding will need to be requested to pay for the change.
D. ?00 will need to be requested in addition to the ?00 change budget.
The change control approach defines how products should be controlled and protected during the project. The accreditation of the 'classroom-based training materials' was planned to take place during stage 2. At the end of the stage, the configuration item record shows that the 'classroom-based training materials' have been accredited. However, the project manager decides to request an audit of the product as well.
Is this appropriate, and why?
A. Yes, because the project should verify that the recorded status reflects the actual status of the products.
B. Yes, because the change control approach should specify how the configuration item records are approved.
C. No, because the project manager should ensure that the change control approach is tailored to the project.
D. No, because the issue management and change control procedures can be treated as separate, but related, procedures.
During previous projects, stakeholders became confused when using a number of separate project registers. Therefore, when preparing the risk management approach, the project manager created a risk register template and added it to an integrated project register. This register is a spreadsheet that includes project assumptions, issues, dependencies, and now risks, on separate pages.
Is this appropriate for a risk register, and why?
A. Yes, because the project registers should be tailored to meet the needs of the organization.
B. Yes, because risks are often identified as a result of issues being raised.
C. No, because an integrated project register should include the quality register as well.
D. No, because assumptions and dependencies are sources of risk.
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