Microsoft Microsoft Office Specialist 77-427 Questions & Answers

• Question 1:

  You work as an Office Assistant for Media Perfect Inc. You have created a spreadsheet in Excel 2013 and shared it with the other employees of the company. You want to protect the worksheet and locked cells by permitting or prohibiting other employees to select, format, insert, delete, sort, or edit areas of the spreadsheet. Which of the following options will you use to accomplish the task?

  A. Mark as Final

  B. Encrypt with Password

  C. Protect Current Sheet

  D. Protect Workbook Structure

  Correct Answer: C

  The various Protect Workbook options are as follows:

  1.

  Mark as Final: This option is used to make the document read-only. When a spreadsheet is marked as final, various options such as typing, editing commands, and proofing marks are disabled or turned off and the spreadsheet becomes read-only. This command helps a user to communicate that he is sharing a completed version of a spreadsheet. This command also prevents reviewers or readers from making inadvertent modifications to the spreadsheet.

  2.

  Encrypt with Password: When a user selects the Encrypt with Password option, the Encrypt Document dialog box appears. In the Password box, it is required to specify a password. Microsoft is not able to retrieve lost or forgotten passwords, so it is necessary for a user to keep a list of passwords and corresponding file names in a safe place.

  3.

  Protect Current Sheet: This option is used to select password protection and permit or prohibit other users to select, format, insert, delete, sort, or edit areas of the spreadsheet. This option protects the worksheet and locked cells.

  4.

  Protect Workbook Structure: This option is used to select password protection and select options to prevent users from changing, moving, and deleting important data. This feature enables a user to protect the structure of the worksheet.

  5.

  Restrict Permission by People: This option works on the basis of Window Rights Management to restrict permissions. A user is required to use a Windows Live ID or a Microsoft Windows account to restrict permissions. These permissions

  can be applied via a template that is used by the organization in which the user is working. These permissions can also be added by clicking Restrict Access.

  6.

  Add a Digital Signature: This option is used to add a visible or invisible digital signature.

  It authenticates digital information such as documents, e-mail messages, and macros by using computer cryptography. These signatures are created by specifying a signature or by using an image of a signature for establishing authenticity,

  integrity, and non-repudiation.

  

• Question 2:

  You work as an Office Assistant for Peach Tree Inc. Your responsibility includes creating sales incentive report of all sales managers for every quarter. You are using Microsoft Excel to create a worksheet for preparing the report. You have inserted the sales figures of all sales managers as shown in the image given below:

  You have to calculate the first quarter incentives for all sales managers. The incentive percentage (provided in cell B3) is fixed for all sales managers. The incentive will be calculated on their total first quarter sales. You have to write a formula in the cell F8. Then you will drag the cell border to the cell F12 to copy the formula to all the cells from F8 to F12. In the first step, you select the F8 cell. Which of the following formulas will you insert to accomplish the task?

  A. =andBand3/100 * E8

  B. =B3/100 * E8

  C. =B3/100 * andEand8

  D. =$B$3/100 * E8

  E. =B3/100 * $E$8

  Correct Answer: D

  In order to accomplish the task, you will have to insert the following formula:

  =$B$3/100 * E8

  According to the question, the formula will be inserted in cell F8 and then the cell's border will be dragged to the F12 cell. Furthermore, the incentive percentage is fixed for all sales managers

  and the value is provided in the cell B3. You will have to insert a formula that refers to the B3 cell as an absolute reference. For this you will have to type currency symbol ($) before the row

  name and column number. In order to accomplish the task, type the following formula in the cell F8:

  =$B$3/100 * E8

  When absolute reference is used for referencing a cell in a formula, dragging cell's border to another cell does not change the cell's reference. Answer options B and E are incorrect. This formula references the B3 cell as a relative reference.

  After inserting the formula, when the cell's border is dragged, it will change the cell reference relatively.

  Answer options A and C are incorrect. Ampersand symbol (and) is not used for referencing cells in Excel.

• Question 3:

  You work as an Office Assistant for Tech Perfect Inc. You are working in the spreadsheet of the company's high selling products. You want to find out the matching values in the columns. While doing so, you get an unexpected error that when you attempt to look up or match a lookup_value within an array; Excel is not able to recognize the matching value. You want to store sets of values as text and convert sets of data to text by using Excel's Text To Columns tool. Which of the following steps will you take to accomplish the task?

  Each correct answer represents a part of the solution. Choose all that apply.

  A. Select the Text to Columns option from the Data tab at the top of the Excel workbook.

  B. Select Text and click the Finish button in Column Data Formats.

  C. Select the Delimited option and click Next

  D. Make sure that all delimiter options are unselected, and then again click Next.

  E. Remove the unseen spaces at the start or end of the first Macro cell.

  F. Select the cells to convert their data to text.

  Correct Answer: ABCDF

  In this situation, you will take the following steps:

  1.

  Select the cells to convert their data to text.

  2.

  Select the Text to Columns option from the Data tab at the top of your Excel workbook.

  3.

  Select the Delimited option and click Next.

  4.

  Make sure that all delimiter options are unselected, and then again click Next.

  5.

  Select Text and click the Finish button in Column Data Formats.

• Question 4:

  You work as an Office Assistant for Tech Tree Inc. You have created a report in a workbook in

  Microsoft Excel 2013. You want to export XMLdata to your Excel 2013 worksheet. On exporting the XML data, the following error message appears:

  "XML MAPS IN MY WORKBOOK ARE NOT EXPORTABLE"

  Which of the following are the reasons that are causing the above error? Each correct answer represents a complete solution. Choose all that apply.

  A. The maxoccurs attribute is not equal to 1.

  B. The relationship of the mapped element with other elements is not preserved.

  C. The element is a recursive structure.

  D. The XML map associated with this XML table contains one or more required elements that are not mapped to the XML table.

  Correct Answer: AB

  The various issues with exporting XML data are as follows:

  1.

  MAP CAN BE EXPORTED BUT SOME REQUIRED ELEMENTS ARE NOT MAPPED:

  This error occurs under the following situations:

  The XML map associated with this XML table contains one or more required elements that are not mapped to the XML table. The element is a recursive structure. The XML table contains a variety of mixed content.

  2.

  EXCEL CANNOT SAVE THE WORKBOOK BECAUSE IT DOES NOT CONTAIN ANY XML MAPPINGS: Excel cannot save the user's workbook in the XML Data file unless one or more mapped ranges are created.

  3.

  XML MAPS IN MY WORKBOOK ARE NOT EXPORTABLE: An XML mapping cannot be exported if the relationship of the mapped element with other elements is not preserved due to the following reasons:

  The mapped element's schema definition is contained within a sequence with the following attributes:

  The maxoccurs attribute is not equal to 1.

  The sequence has more than one direct child element defined or has an extra compositor as a direct child.

  Nonrepeating sibling elements with the same repeating parent element are mapped to dissimilar XML tables.

  Various repeating elements are mapped to the same XML table and the recurrence is not defined by an ancestor element.

  Child elements from various parents are mapped to the same XML table. XML schema constructs a list of lists, denormalized data, or a choice construct.

• Question 5:

  You work as a Finance Manager for Blue Well Inc. The company has a Windows-based network. You are using Excel spreadsheet for maintaining the financial budget and other financial calculations. You want to return the price per $100 face value of a security that pays interest at maturity. Which of the following financial functions will you use to accomplish the task?

  A. PRICE function

  B. PPMT function

  C. PRICEMAT function

  D. PRICEDISC function

  Correct Answer: C

  Various financial functions (reference) are as follows:

  1.

  ACCRINT function: It is used to return the accrued interest for a security that pays periodic interest.

  2.

  ACCRINTM function: It is used to return the accrued interest for a security that pays interest at maturity.

  3.

  AMORDEGRC function: It is used to return the depreciation for each accounting period by using a depreciation coefficient.

  4.

  COUPDAYBS function: It is used to return the number of days from the beginning of the coupon period to the settlement date.

  5.

  AMORLINC function: It is used to return the depreciation for each accounting period.

  6.

  COUPDAYS function: It is used to return the number of days in the coupon period containing the settlement date.

  7.

  COUPDAYSNC function: It is used to return the number of days from the settlement date to the next coupon date.

  8.

  COUPNCD function: It is used to return the next coupon date after the settlement date.

  9.

  COUPNUM function: It is used to return the number of coupons payable between the settlement date and maturity date.

  10.

  COUPPCD function: It is used to return the previous coupon date before the settlement date.

  11.

  CUMIPMT function: It is used to return the cumulative interest paid between two periods.

  12.

  CUMPRINC function: It is used to return the cumulative principal paid on a loan between two periods.

  13.

  DB function: It is used to return the depreciation of an asset for a specified period by using the fixed-declining balance method.

  14.

  DDB function: It is used to return the depreciation of an asset for a particular period by using the double-declining balance method.

  15.

  DISC function: It is used to return the discount rate for a security.

  16.

  DOLLARDE function: It is used to convert a dollar price that is expressed as a fraction into a dollar price that is expressed as a decimal number.

  17.

  DOLLARFR function: It is used to convert a dollar price that is expressed as a decimal number intoa dollar price that is expressed as a fraction.

  18.

  DURATION function: It is used to return the annual duration of a security with periodic interest payments.

  19.

  EFFECT function: It is used to return the effective annual interest rate.

  20.

  FV function: It is used to return the future value of an investment.

  21.

  FVSCHEDULE function: It is used to return the future value of a starting principal after applying a series of compound interest rates.

  22.

  INTRATE function: It is used to return the interest rate for a fully invested security.

  23.

  IPMT function: It is used to return the interest payment for an investment for a specified period.

  24.

  IRR function: It is used to return the internal rate of return for a series of cash flows.

  25.

  ISPMT function: It is used to calculate the interest paid during a particular period of an investment.

  26.

  MDURATION function: It is used to return the Macauley modified duration for a security with an assumed par value of $100.

  27.

  MIRR function: It is used to return the internal rate of return in which positive and negative cash flows are financed at different rates.

  28.

  NOMINAL function: It is used to return the annual nominal interest rate.

  29.

  NPER function: It is used to return the number of periods for an investment.

  30.

  NPV function: It is used to return the net present value of an investment on the basis of a series of periodic cash flows and a discount rate.

  31.

  ODDFPRICE function: It is used to return the price per $100 face value of a security with an odd first period.

  32.

  ODDFYIELD function: It is used to return the yield of a security with an odd first period.

  33.

  ODDLPRICE function: It is used to return the price per $100 face value of a security with an odd last period.

  34.

  ODDLYIELD function: It is used to return the yield of a security with an odd last period.

  35.

  PMT function: It is used to return the periodic payment for an annuity.

  36.

  PPMT function: It is used to return the payment on the principal for an investment for a particular defined period.

  37.

  PRICE function: It is used to return the price per $100 face value of a security that pays periodic interest.

  38.

  PRICEDISC function: It is used to return the price per $100 face value of a discounted security.

  39.

  PRICEMAT function: It is used to return the price per $100 face value of a security that pays interest at maturity.

  40.

  PV function: It is used to return the current value of an investment.

  41.

  RATE function: It is use d to return the interest rate per period of an annuity.

  42.

  RECEIVED function: It is used to return the amount received at maturity for a fully invested security.

  43.

  SLN function: It is used to return the straight-line depreciation of an asset for one period.

  44.

  SYD function: It is used to return the sum-of-years' digits depreciation of an asset for a particular period.

  45.

  TBILLEQ function: It is used to return the bond-equivalent yield for a Treasury bill.

  46.

  TBILLPRICE function: It is used to return the price per $100 face value for a Treasury bill.

  47.

  TBILLYIELD function: It is used to return the yield for a Treasury bill.

  48.

  VDB function: It is used to return the depreciation of an asset for a specified or partial period by using a declining balance method.

  49.

  XIRR function: It is used to return the internal rate of return for a schedule of cash flows that is not necessarily periodic.

  50.

  XNPV function: It is used to return the net present value for a schedule of cash flows that is not necessarily periodic.

  51.

  YIELD function: It is used to return the yield on a security that pays periodic interest.

  52.

  YIELDDISC function: It is used to return the annual yield for a discounted security.

  53.

  YIELDMAT function: It is used to return the annual yield of a security that pays interest at maturity.

• Question 6:

  You work as an Office Assistant for Tech Perfect Inc. The company has a Windows-based network. You are creating a business report by using. Microsoft Excel 2013. You have arranged sales data as shown below:

  

  You want to provide pictorial representation of the trend of the sales data in front of each row.

  Which of the following actions will you take to accomplish the task with the least amount of administrative burden?

  A. Use stand-alone slicers.

  B. Configure form controls.

  C. Create sparklines.

  D. Create a PivotTable report.

  Correct Answer: C

  

  In order to accomplish the task with the least amount of administrative burden, use sparklines.

  Sparklines, introduced in Microsoft Office 2013, are tiny charts that can fit in a cell. The sparklines can be used to show trends in a small amount of space. The sparklines visually summarize trends alongside data.

  The sparklines can be added through the Insert tab. Answer option A is incorrect. Stand-alone slicers are referenced from Online Analytical Processing (OLAP) Cube functions. These stand-alone slicers can be connected with any PivotTable

  in future.

  They can be added by using the slicer button on the Ribbon. They need to be manually linked into grids as required.

  Answer option B is incorrect. A form control is an original control that is compatible with old versions of Excel, beginning with Excel version 5. 0. It is designed for use on XLM macro sheets. It can be used when a user wants to simply interact

  with cell data without using VBA code and when he wants to add controls to chart sheets. By using form controls, the user can run macros. He can attach an existing macro to a control, or write or record a new macro. These controls cannot

  be added to UserForms, used to control events, or modified to run Web scripts on Web pages.

  Answer option D is incorrect. A PivotTable report is used to summarize large amounts of data, to analyze numerical data, and to answer unexpected questions about data.

• Question 7:

  You work as an Office Assistant for Media Perfect Inc. You have created a spreadsheet in Excel 2013 and shared it with the other employees of the company. You select the Encrypt with Password option as a protection measure for the document you are sharing. Now, you have to specify a password in the Password box in the Encrypt Document dialog box appeared for editing the document. But you have forgotten the password. What will happen in this situation?

  A. You will use a new password.

  B. You will ask Microsoft to retrieve the password.

  C. You will fetch the password from the list in which you have saved it.

  D. You will create a new document.

  Correct Answer: C

  The various Protect Workbook options are as follows:

  1.

  Mark as Final: This option is used to make the document read-only. When a spreadsheet is marked as final, various options such as typing, editing commands, and proofing marks are disabled or turned off and the spreadsheet becomes

  read-only. This command helps a user to communicate that he is sharing a completed version of a spreadsheet. This command also prevents reviewers or readers from making inadvertent modifications to the spreadsheet.

  2.

  Encrypt with Password: When a user selects the Encrypt with Password option, the Encrypt Document dialog box appears. In the Password box, it is required to specify a password. Microsoft is not able to retrieve lost or forgotten

  passwords, so it is necessary for a user to keep a list of passwords and corresponding file names in a safe place.

  3.

  Protect Current Sheet: This option is used to select password protection and permit or prohibit other users to select, format, insert, delete, sort, or edit areas of the spreadsheet. This option

  protects the worksheet and locked cells.

  4.

  Protect Workbook Structure: This option is used to select password protection and select options to prevent users from changing, moving, and deleting important data. This feature enables a user to protect the structure of the worksheet.

  5.

  Restrict Permission by People: This option works on the basis of Window Rights Management to restrict permissions. A user is required to use a Windows Live ID or a Microsoft Windows account to restrict permissions. These permissions

  can be applied via a template that is used by the organization in which the user is working. These permissions can also be added by clicking

  Restrict Access.

  6.

  Add a Digital Signature: This option is used to add a visible or invisible digital signature.

  It authenticates digital information such as documents, e-mail messages, and macros by using computer cryptography. These signatures are created by specifying a signature or by using an image of a signature for establishing authenticity,

  integrity, and non-repudiation.

  

  Answer option D is incorrect. You can create a new document with the same details but it will increase the overhead and is a very time consuming process. Answer option D is incorrect. You can create a new document with the same details but it will increase the overhead and is a very time consuming process.

• Question 8:

  You work as an Office Assistant for Blue Well Inc. The company has a Windows-based network. You are creating a chart in Excel 2013. You want to show the slope of data points in the chart to know the trend of the Business Intelligence data range. Which of the following will you use to accomplish the task?

  A. Trendline

  B. Sparkline

  C. Backstage view

  D. Line charts

  Correct Answer: A

  A trendline is defined in Excel 2013. It is a data visualization tool to display the trend of a particular data range. It is used to show the slope of data points in a chart. There are various types of trendlines, such as linear trendlines, exponential trendlines, and linear forecast trendlines. Answer option B is incorrect. A sparkline is defined as a tiny chart in the background of a cell. Unlike charts on an Excel worksheet, sparklines are not objects. It is used because data presented in a row or column is useful, but patterns can be hard to spot at a glance. It is used to display a trend based on adjacent data in a clear and compact graphical representation by taking up a small amount of space. The benefit of using the sparklines is that these can be printed when a user prints a worksheet that contains them. This feature is not available in charts. Answer option C is incorrect. The Microsoft Office Backstage view is used to replace the traditional file menu with a new approach that uses In and Out features for efficiency. The improved Ribbon enables users to access their preferred commands rapidly and create custom tabs to personalize the way they work.Answer option D is incorrect. Excel provides a column chart facility to display data that is arranged in columns or rows on a worksheet. Line charts are used to display continuous data over time, set against a common scale. In a line chart, category data is distributed along the horizontal axis, and all value data is distributed along the vertical axis. Line charts are ideal for showing trends in data at equal intervals.

  

  A line chart should be used where category labels are text, and are representing evenly spaced values such as months, quarters, or years.

• Question 9:

  You work as an Office Manager for Blue Well Inc. The company has a Windows-based network. You want to change values in cells to observe the way in which those changes are affecting the outcome of formulas in the worksheet. Which of the following will you use to accomplish the task?

  A. Form control

  B. Trust Center

  C. Accounting template

  D. What-if analysis

  Correct Answer: D

  What-if analysis is defined as the process of changing values in cells to observe the way in which those changes are affecting the outcome of formulas in the worksheet. There are three types of what-if analysis tools that are named as scenarios, data tables, and Goal Seek. A user can also install the Solver add-in to accommodate more variables than Goal Seek. Answer option A is incorrect. A form control is an original control that is compatible with old versions of Excel, beginning with Excel version 5. 0. It is designed for use on XLM macro sheets. It can be used when a user wants to simply interact with cell data without using VBA code and when he wants to add controls to chart sheets. By using form controls, the user can run macros. He can attach an existing macro to a control, or write or record a new macro. These controls cannot be added to UserForms, used to control events, or modified to run Web scripts on Web pages. Answer option C is incorrect. The accounting template is used for numbering months of a financial year to period numbering. It is used to compare month to month, actual v budget, quarter to quarter, year to year variances. It is the initial point for other reports that need the use of months. Answer option B is incorrect. Trust Center is where a user can find security and privacy settings for Microsoft Office 2013 programs.

• Question 10:

  Rick works as an Office Assistant for Tech Perfect Inc. He is creating a report through Microsoft Excel

  2013. Rick wants to trace the project with the actual requirements. For this purpose, he is required to compare month to month, actual v budget, quarter to quarter, year to year variances.

  Which of the following will Rick use to accomplish the task?

  A. Evaluate Formula

  B. Accounting template

  C. Form control

  D. Trust Center

  Correct Answer: B

  The accounting template is used for numbering months of a financial year to period numbering. It is used to compare month to month, actual v budget, quarter to quarter, year to year variances. It is the initial point for other reports that need

  the use of months. Answer option C is incorrect. A form control is an original control that is compatible with old versions of Excel, beginning with Excel version 5. 0. It is designed for use on XLM macro sheets. It can be used when a user

  wants to simply interact with cell data without using VBA code and when he wants to add controls to chart sheets. By using form controls, the user can run macros. He can attach anexisting macro to a control, or write or record a new macro.

  These controls cannot be added to User Forms, used to control events, or modified to run Web scripts on Web pages.

  Answer option A is incorrect. Evaluate Formula is the formula examination tool provided by Microsoft Excel. This tool is useful for examining formulas that do not produce any error but are not generating the expected result.

  Answer option D is incorrect. Trust Center is where a user can find security and privacy settings For Microsoft Office 2013 programs.